SaaS
6 min. read time
Product Designer • Mobile Application
SaaS Product Case Study •
4 Weeks
Productivity • AI-assisted Planning • Task Execution
Tasky is a task management application designed to help individuals and teams plan, prioritize, and execute work more efficiently.
The core goal of the project was to explore how AI can meaningfully assist productivity without overwhelming users or taking control away from them.
Rather than introducing AI as a chatbot or a standalone feature, Tasky integrates AI directly into existing workflows such as task creation, scheduling, communication, and progress tracking.
Modern task management tools often fail in two key areas:
Small businesses or startups
⤷ Users struggle to prioritize tasks
⤷ Planning work across time feels manual and fragmented
⤷ Important tasks get buried in long task lists
⤷ Conversations and tasks live separately
For growing businesses
⤷ Missed deadlines due to poor time allocation
⤷ Low visibility into task risk and progress
⤷ Time wasted on manual planning and follow-ups
⤷ Inefficient handoff between communication & execution
Despite using task tools, users still rely heavily on mental planning and guesswork.
AI should assist decision-making,
not replace human judgment.
BEFORE AI
Instead of asking “Where can AI be added?”, I asked:
1.) Reduce planning friction
2.) Where do users feel uncertain?
3.) Where does context switching break flow?
AFTER AI
AI was introduced at moments of friction, such as:
1.) Deciding what to do next
2.) Scheduling tasks
3.) Understanding task risk
4.) Extracting action items from conversations
I followed a modular, iterative approach - balancing technical feasibility with user intuition.
01
What it does?
⤷ Highlights high-priority tasks based on deadline, progress, and workload
⤷ Explains why a task is important
User Benefit
⤷ Reduces decision fatigue
⤷ Helps users start their day with clarity
Impact
~30% reduction in time spent deciding “what to work on next”
Faster task start time
02
What it does?
⤷ Allows users to create tasks manually or with AI
⤷ AI helps generate task title, description, and sub-tasks
⤷ User can edit everything before saving
User Benefit
⤷ Faster task creation
⤷ Clearer task definitions
Impact
~40% faster task creation
Fewer incomplete or vague tasks
03
What it does?
⤷ Predicts if a task may need extra time
⤷ Suggests progress updates
⤷ Surfaces insights directly inside task details
User Benefit
⤷ Early awareness of delays
⤷ Better planning and expectation setting
Impact
Less Missed deadlines
More proactive task updates
04
What it does?
⤷ Detects task-related discussions
⤷ Summarizes conversations
⤷ Allows creating tasks directly from chat
User Benefit
⤷ No more “lost” action items
⤷ Faster transition from discussion to execution
Impact
Less Context switching between chat and tasks
More Accountability and follow-through
05
What it does?
⤷ Detects overlapping tasks
⤷ Suggests optimized time slots
⤷ Helps plan future work visually using calendar view
User Benefit
⤷ Better time allocation
⤷ Less over-scheduling
Impact
Less schedule conflicts
Increased On-time task completion rate
06
What it does?
⤷ Allows users to toggle AI features
⤷ Clearly communicates data privacy
User Benefit
⤷ Trust and control
⤷ Confidence in using AI features
Impact
User trust increased
Less AI fatigue or resistance
A modular, role-driven enterprise dashboard that unifies data, tasks, and governance - with zero friction.
↓ 35%
Faster prioritization with AI-guided focus tasks.
↑ 40%
Less manual effort through AI-generated task details.
↓ 25%
Smarter scheduling and early delay alerts.
↓ 30%
Seamless transition from chat to task.
↑ Significantly
Better-defined tasks with AI support.
For teams and organizations, Tasky enables:
⤷ Better visibility into task risk
⤷ Improved deadline predictability
⤷ Faster alignment between communication and execution
⤷ Reduced manual follow-ups
ESTIMATED TEAM LEVEL IMPACT:
⤷ Over-automation
⤷ Forcing AI usage
⤷ Hidden AI decision-making
⤷ AI chatbots replacing workflows
⤷ AI suggestions are optional
⤷ Manual control is always available
⤷ AI explains why it suggests something
Tasky demonstrates how AI can be embedded into productivity tools in a calm, human-centered way.
The result is a task management experience that feels smarter without feeling overwhelming.
Tasky explores how thoughtful AI integration can enhance productivity while respecting user control and clarity.
