The Problem

Modern task management tools often fail in two key areas:

User-level problems

Small businesses or startups

Users struggle to prioritize tasks

Planning work across time feels manual and fragmented

Important tasks get buried in long task lists

Conversations and tasks live separately

Organization-level problems

For growing businesses

Missed deadlines due to poor time allocation

Low visibility into task risk and progress

Time wasted on manual planning and follow-ups

Inefficient handoff between communication & execution

Despite using task tools, users still rely heavily on mental planning and guesswork.

Design Goal

The goal of Tasky was to:

Reduce planning friction

Reduce planning friction

Reduce planning friction

Improve task clarity and prioritization

Improve task clarity and prioritization

Improve task clarity and prioritization

Convert conversations into action

Convert conversations into action

Convert conversations into action

Introduce AI in a supportive, transparent way

Introduce AI in a supportive, transparent way

Introduce AI in a supportive, transparent way

Maintain a clean, non-intrusive UI

Maintain a clean, non-intrusive UI

Maintain a clean, non-intrusive UI

Design principle

AI should assist decision-making,
not replace human judgment.

Why AI (and Why Carefully)

BEFORE AI

Instead of asking “Where can AI be added?”, I asked:

1.) Reduce planning friction

2.) Where do users feel uncertain?

3.) Where does context switching break flow?

AFTER AI

AI was introduced at moments of friction, such as:

1.) Deciding what to do next

2.) Scheduling tasks

3.) Understanding task risk

4.) Extracting action items from conversations

Key AI Use Cases & Impact

I followed a modular, iterative approach - balancing technical feasibility with user intuition.

01

AI Focus Tasks (Dashboard)

What it does?

Highlights high-priority tasks based on deadline, progress, and workload

Explains why a task is important

User Benefit

Reduces decision fatigue

Helps users start their day with clarity

Impact

~30% reduction in time spent deciding “what to work on next”

Faster task start time

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02

AI-Assisted Task Creation

What it does?

Allows users to create tasks manually or with AI

AI helps generate task title, description, and sub-tasks

User can edit everything before saving

User Benefit

Faster task creation

Clearer task definitions

Impact

~40% faster task creation

Fewer incomplete or vague tasks

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03

AI Task Risk & Progress Insights

What it does?

Predicts if a task may need extra time

Suggests progress updates

Surfaces insights directly inside task details

User Benefit

Early awareness of delays

Better planning and expectation setting

Impact

Less Missed deadlines

More proactive task updates

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04

AI Conversation Insights (Messages)

What it does?

Detects task-related discussions

Summarizes conversations

Allows creating tasks directly from chat

User Benefit

No more “lost” action items

Faster transition from discussion to execution

Impact

Less Context switching between chat and tasks

More Accountability and follow-through

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05

AI Schedule Optimization

What it does?

Detects overlapping tasks

Suggests optimized time slots

Helps plan future work visually using calendar view

User Benefit

Better time allocation

Less over-scheduling

Impact

Less schedule conflicts

Increased On-time task completion rate

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06

AI Transparency & Control (Settings)

What it does?

Allows users to toggle AI features

Clearly communicates data privacy

User Benefit

Trust and control

Confidence in using AI features

Impact

User trust increased

Less AI fatigue or resistance

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User Impact Summary

A modular, role-driven enterprise dashboard that unifies data, tasks, and governance - with zero friction.

↓ 35%

Task planning time

Faster prioritization with AI-guided focus tasks.

↑ 40%

Task creation speed

Less manual effort through AI-generated task details.

↓ 25%

Missed deadlines

Smarter scheduling and early delay alerts.

↓ 30%

Context switching

Seamless transition from chat to task.

↑ Significantly

Task clarity

Better-defined tasks with AI support.

Organizational Impact

For teams and organizations, Tasky enables:

Better visibility into task risk
Improved deadline predictability
Faster alignment between communication and execution
Reduced manual follow-ups

ESTIMATED TEAM LEVEL IMPACT:

1,200+

ACTIVE TEAMS SUPPORTED

Scaling task planning and execution across cross-functional teams.

1,200+

ACTIVE TEAMS SUPPORTED

Scaling task planning and execution across cross-functional teams.

1,200+

ACTIVE TEAMS SUPPORTED

Scaling task planning and execution across cross-functional teams.

↓ 30%

OPERATIONAL OVERHEAD

Less time spent on manual planning, tracking, and follow-ups.

↓ 30%

OPERATIONAL OVERHEAD

Less time spent on manual planning, tracking, and follow-ups.

↓ 30%

OPERATIONAL OVERHEAD

Less time spent on manual planning, tracking, and follow-ups.

↑ 25%

DELIVERY RELIABILITY

More predictable timelines through AI-assisted planning and insights.

↑ 25%

DELIVERY RELIABILITY

More predictable timelines through AI-assisted planning and insights.

↑ 25%

DELIVERY RELIABILITY

More predictable timelines through AI-assisted planning and insights.

UX Decisions & Trade-offs

What I intentionally avoided

Over-automation
Forcing AI usage
Hidden AI decision-making
AI chatbots replacing workflows

Key trade-offs

AI suggestions are optional
Manual control is always available
AI explains why it suggests something

Final Outcome

Tasky demonstrates how AI can be embedded into productivity tools in a calm, human-centered way.

Instead of adding complexity, AI helps users:

The result is a task management experience that feels smarter without feeling overwhelming.

Key Takeaway

Good AI design isnt about automation - its about augmentation.

Tasky explores how thoughtful AI integration can enhance productivity while respecting user control and clarity.

Have a project idea in mind? Let’s Build Your Enterprise System From legacy chaos to scalable, role-smart platforms - I deliver impact.

Have a project idea in mind? Let’s Build Your Enterprise System From legacy chaos to scalable, role-smart platforms - I deliver impact.

Have a project idea in mind? Let’s Build Your Enterprise System From legacy chaos to scalable, role-smart platforms - I deliver impact.

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